Desk Booking using Meeting Monitor™ Interactive Floor Plan Screens

The latest version of Meeting Monitor for Exchange now has the ability to track and control not only Meeting Rooms but also Hot-Desks using Interactive Floor Plan type Touch Screens

For those organisations implementing flexible working practices, tracking and controlling hot desks (or flexi-desks) is vital. It is also useful where companies have 'touch down' or 'drop-in' zones for mobile or remote workers who do not have a permanent desk.

Desks can be booked using the standard Microsoft Outlook client in advance of a visit to the office and on arrival the Meeting Monitor screens clearly show both the location and status for all flexi-desks. Using interactive touch screens users can confirm details of their reservation by clicking on a desk icon, check-in to their desk and later on extend the booking if they need to. When finished at the desk they can then use the 'Check-Out' button to free up the resource for others to use.

Instant bookings can of course also be made via the same Touch Screen for either now or later in the day using the new 'SmartBook' feature. This provides a choice of pre-set instant booking durations plus a More option to choose later start and end times.

Multiple floors or buildings are easily catered for with screen navigators and in addition the screens can show standard Meeting Room status icons for a complete picture of bookable resources within the organisation.

Another idea for utilising this capability within Meeting Monitor would be to track and control car park reservations for visitors and employees using a floor plan for the car park.